Construction Computer Software


Office Administrator with BuildSmart experience

Debra Ben

Rustenburg, South Africa

Phone +2784 262 4487
Age 39 (22-02-1977)
Languages English

8 years’ experience in accounts and administration work, computer literacy (MS-Outlook, MS-word, MS-power point and MS-excel), Pastel Partners and BuildSmart.


Courses: Communication, Economic Principles, Taxation, Financial Accounting 1, Financial Accounting 2, Management, Costing and Accounting 1, Quantitative Methods, Commercial Law, Company Law, Managerial Economics, Information Technology.

Cambridge Ordinary level


Bcom in Financial Management (UNISA)



Office Manager

11/2013- 02/2014

Bookkeeper – BuildSmart


Receptionist/Hardware sales – Pastel Partners

JST Construction CC
• Team leader to Build Smart Users and Accounts Department
• Bank Reconciliations
• Checking if the Build Smart payroll is functioning well and helping the hr department
• Reconciling payments made to Creditors and payments received form Debtors in the system.
• Monitoring Petty cash
• Doing month ends in the system
• Maintaining a fixed Assets register and reconciling
• Invoicing Clients for work done
• Providing the company accountant with all information and reports required for the financials.

Zotos Construction and Property Management
37 Kilcullen Rd Bryanston
Tel :011 463 2124

• Bank Reconciliations
• Creditors Reconciliations and preparation for payments
• Follow up on Debtors and liaising with the company attorneys for overdue accounts
• Handling and monitoring petty cash
• Pulling monthly reports from the system for the Financial manager
• Allocating debit orders to their respective accounts
• Liaising with City of Johannesburg from time to time with rates and accounts queries.

Bila Civil Contractors
26 Bambanani Industrial, Ivory Park Ext 2, Midrand, 1685.
Tel: +27 11 261 0241
Fax: +27 11 261 2061
• Answering telephone, direct, screen calls and relaying messages.
• Providing information to callers, greeting people entering the premises and directing individuals to correct destinations.
• Ensuring knowledge of personnel whereabouts and maintaining exact and complete sign out and sign in procedures.
• Dealing with queries/requests from the customers and the public.
• Scheduling appointments, organising meetings, maintaining appointment diary either electronically or manually.
• Communicating with the sales team for status of order and position of sales.
• Preparing daily, weekly, or monthly sales analysis.
• Handling petty cash and reconciliation
• Selling building material direct to customers
Sub-Contractors Payments Coordinator
BuildSmart Debtors and Finance Administrator
BuildSmart Creditors clerk
• Capturing payments for sub-contractors using BuildSmart from Requisition
• Assist in the preparation of bills for payments.
• Efficient handling of top and confidential sub-contractor agreements.
• Coordinating with foreman on the ground for the submission of sub-contractors invoices.
• Capturing all Debtors in the system.
• Maintaining a healthy relationship with existing customers while opening new accounts for new customers.
• Sending statements to clients of all open invoices and outstanding monies
• To draw an age analysis for clients and communicating with clients who has outstanding payments on invoices
• Invoicing clients for the projects done.
• Posting all payments to customers’ accounts who paid their invoices according to the bank statement or proof of payments.
• Sending reminders to debtors

• Reconciliation of creditors’ monthly statements.
• Communications with other departments regarding invoices.
• Maintenance of documents and keeping them safely is the main duty of creditor clerk
• Writing of cheques. .
• matching and batching of creditors invoices

01/2009-03/2009 R T S Logistics
Position Accounts Clerk
• Capturing and maintenance of creditors, reconciliations of creditors’ statements before submission for payments
• Liaising with suppliers.
• Preparation of the petrol account for whole fleet of vehicles


Lorcadia Mudzimwa-Accounts manager Brenda Kagodora- Supervisor
Bila Civil Contractors RTS Logistics
26 Industrial park 002711 051 5910
Midrand 002782 064 1685
011 463 2124
073 650 2252

Sipho Khumalo Sera DeKlerk
Zotos Construction & Property mgt
Jst Construction CC
002711 463 2124 0027145926837